Employment & Right to Work Policy

Version: 22/08/23

  1. Purpose

This policy outlines the procedures and requirements for verifying the right to work in the United Kingdom for all employees and potential employees of Live Like Loyalty. It aims to ensure compliance with immigration laws and regulations while promoting a diverse and inclusive workforce.

  1. Scope

This policy applies to all employees, contractors, agency workers, and any other individuals engaged to work for Live Like Loyalty.

  1. Right to Work Checks

Live Like Loyalty is committed to conducting thorough right to work checks for all employees before their employment commences. These checks are essential to prevent illegal working and maintain compliance with UK immigration laws.

  1. Verification Process

– All employees will be required to provide original and valid documents that prove their right to work in the UK.

– Acceptable documents include those listed in the Home Office’s List of Acceptable Documents, such as passports, national identity cards, and residence permits.

– Live Like Loyalty will keep a record of the documents checked and the date of the check.

  1. Timing of Checks

– Right to work checks will be conducted before an employee’s first day of work.

– In cases where employees have limited time on their existing immigration permission, follow-up checks will be conducted in accordance with Home Office guidelines.

  1. Continuous Monitoring

– Live Like Loyalty will monitor employees’ right to work status throughout their employment.

– If an employee’s right to work status changes during their employment, Live Like Loyalty will undertake the necessary checks and follow Home Office guidance.

  1. Record Keeping

– Live Like Loyalty will maintain accurate records of all right to work checks, including copies of documents checked and the date of checks.

– Records will be securely stored and retained for the duration required by law.

  1. Consequences of Non-Compliance

– Failure to comply with right to work checks can result in legal penalties, including fines and potential criminal liability for the company and its responsible officers.

– Employees found to be working illegally may face disciplinary action, including termination of employment.

  1. Reporting Concerns

– Employees are encouraged to report any concerns they have regarding their right to work or the right to work of their colleagues.

– Managers and HR personnel will take all concerns seriously and follow the appropriate procedures for addressing them.

  1. Review and Training

– This policy will be reviewed regularly to ensure compliance with current immigration laws and regulations.

– Relevant employees and personnel responsible for conducting right to work checks will receive appropriate training to understand the policy and its requirements.

  1. Contact Information

For any questions or concerns related to this policy or right to work checks, please contact:

– Vicky Denby, CEO

– Phone: +44 (0) 1522 412151

– Email: vicky@livelikeloyalty.com

  1. Policy Review

This policy will be reviewed regularly to ensure its effectiveness and relevance.